When it comes to owning your own business, it helps to have a system to manage the inflow of all of your messages and papers. What system works for you? I do the "paper two step," which is something I read about in The House that Cleans Itself (by Mindy Starns Clark). I sort through my mail, leaving out on my desk only what needs immediate attention. Then, I sort the additional mail into into file folders marked "to complete, to fax, to copy, to file, to shred." The important part is to empty these file folders at least once a week, which sometimes may mean scheduled paper management time!
I can manage and prioritize the paper flow and the phone messages in my solo practice. However, I cannot keep up with email! I try the email two step, leaving in my inbox only what needs immediate attention or reply. Then, the remaining email messages are filed in my work email folder. I don't think I am ever caught up on email. Even if I could keep up with all the great mailing lists I am on, it would only take a day to fill it back up! I'm thinking about removing my address from any mailing list that I don't read in a week. What works for you to manage your inbox?
(c) Copyright 2009, Marci Payne, MA, LPC
May not be duplicated or reprinted without permission.